Close

Your Cart is Empty

Page Menu

 Read through our policies below to find general details related to all of our races. For event-specific questions, visit the race’s webpage.

Registration

Successful online registration:

Successful registrations will receive a confirmation email to the provided email address and rosters of “Confirmed” registrants can be found at the links provided in the Registration tab of each event’s web page.

On site race day registration:

Registration will remain open as long as the race is not sold out with the exception of the following races: St. Pat’s Run, Parkway Classic, Veteran’s Day 10k, and Jingle All the Way 5k. Accepted payment methods include cash, credit card and debit card.

Charities/donations:

Pacers Events supports a variety of local charities and community programs through direct donation to the designated charity or non-profit.  In lieu of a Tee or RaceBucks, registrants can opt to apply $5 of their entry cost to the designated charity as their event Premium selection. Details by race can be found on the race web page and in the online registration form.

Military personnel considerations:

Pacers Running is please to offer active and retired Military and First Responder entry cost discounts to all races except the Beer Mile and the Crystal Series 5K Fridays. Family or extended family is not included in these discounts.

In addition Pacers partners with RWB for designated races in support of military and first-responder personnel.

Race Entry transfer and deferment to another Pacers Running event or Race Entry transfer to another participant:

For validity of waiver and entrant data and to keep costs at a minimum, transfers between one Pacers Running race and another; deferments to a future event; and transfers to another runner are not currently offered.  The Parkway Classic has unique deferment and transfer policies– please refer to the race-specific web page.

Refund of entry:

To keep costs at a minimum, refunds are not currently offered. An exception is available for transferred or deployed active military personnel.

Switches of run distance within a race:
Team competitions:

Specific Pacers events include team competitions of several types — Family/Friends, USATF member Clubs, Social Clubs.   Please refer to the race-specific web page on teams competitions offered.

All teams will have a calculated Team score and appear in their Category results as described in each event. Please refer to the race-specific web page on team competitions offered.

Age limits:

Pacers Running defers to the best judgment of the parent/guardian as to the fitness level and experience regarding appropriate participation of younger runners. Several Pacers Running events offer a Kids Dash and/or a walk category which are geared to a less-intense experience with all ages welcome. Please refer to the race-specific web page for races offered.

Tax deductions:

Pacers Events LLC is a for-profit corporation with receipt of tangible/non-tangible goods in exchange for registration fees (e.g. premium, safe closed and certified course, timing tag and scoring, post-race food, entertainment). Typically, only donations above the registration fees that are made directly to the charity are eligible for tax deductions. Please consult a tax professional for specific clarification.

Packet Pickup

Advance Bib and Race morning Packet Pickup:

Availability of Advance Bib Pickup and Race Morning Packet Pickup varies according to the race.  Please refer to the race-specific web page for details.

Pick up for family and friends:

A runner may pick up a packet for someone else.  Please insure that all runners involved know their packets are being collected as duplicates cannot be issued.

Packet availability for a race not run:

For storage considerations, complete packets are not kept post-race. After the event, all remaining race premiums (t-shirts, etc.) will be taken to the Pacers Running store location serving as host for the race. These items are held for collection but we cannot guarantee sizes as noted below.

Premiums (Retail Bucks/Shirts, etc.)- availability and distribution:

Premiums Availability and Distribution:  A PRE-REGISTRANT IS CONSIDERED AN INDIVIDUAL WHO REGISTERS PRIOR TO PREMIUM ORDERING DEADLINE, ONLINE REGISTRATION CLOSING, OR PRIOR TO PACKET PICK UP- WHATEVER COMES FIRST.  

Premiums Availability and Distribution:  A PRE-REGISTRANT IS CONSIDERED AN INDIVIDUAL WHO REGISTERS PRIOR TO PREMIUM ORDERING DEADLINE, ONLINE REGISTRATION CLOSING, OR PRIOR TO PACKET PICK UP- WHATEVER COMES FIRST.  

Pre-Registered Participants  — are offered the opportunity to select the event-specific premium item, a $10 Pacers Retail Bucks retail store certificate, or a $5 donation to the designated race charity and  must select one when registering.   If the premium is selected and it is a sized item, the registrant is held to collect the selected size offered and chosen in the registration process at packet pick-up or race morning.  If Pacers is unable to provide the selected size, the $10 Pacers retail store certificate –Retail Bucks – will be offered.  Pre-registrants who do not pick up their packets and premiums at packet pick-up or race morning are not offered the $10 retail certificate nor are guaranteed their premium size selection.

Runners registering at packet pick-up — can select a $10 Retail Bucks certificate, a $5 charity donation, or a premium from the inventory available at that time.

Runners  registering on race morning — will pay full price for an entry and can select a $10 Retail Bucks certificate, a $5 charity donation, or wait until after the race to claim a premium from whatever inventory remains.

After race start — there will be no longer be $10 Retail Bucks certificates distributed.   All remaining premiums will be available for size exchange or distributed to race morning registrants who did not receive a retail certificate or premium prior to the race.   Any remaining premiums post-race will be relocated for a limited time to the event host Pacers store and will be available for size exchange or pickup as available.

RETAIL BUCKS as a premium can be combined for redemption in any Pacers retail store up to a $30 total value per transaction.  Race Bucks have an expiration by season – check the back of the certificate to be sure to apply them prior to expiration.

On Course

Pit stops:

Please refer to the race-specific web page for the course map and pit stop plan.

Bag Check:

Most Pacers Running events offer a volunteer-manned bag check station.  Items are left at your own risk; items not retrieved by the designated time are taken to the Pacers Running store location serving as event host for collection; and items left after seven days will be donated to charity. You are required to use the clear bag provided at packet pickup for checking your items.

Pacing:

Please be safe and aware of running abreast in any congested areas of the course.  Unregistered runners and wheeled vehicles are not welcome on the course during the races. Visually impaired or other special needs participants are encouraged to contact [email protected] in advance of an event to obtain a complimentary entry for their running guide.

Bandits:

Non-registered participants of all types are prohibited and will be ejected from the course and/or disqualified. Consideration for special accommodations for coaches or others can be obtained by contacting [email protected] at least four weeks prior to the event.

Weather considerations:

Pacers Running events are held rain, snow, sleet, heat, or shine– there are not “rain” dates for races. In conjunction with the municipalities, Pacers Running reserves the right to delay an event start for any reason, including weather. Typically events will be delayed up to 30 minutes prior to start if there is lightning.

Course changes:

Pacers Running may alter a published course at any time and for any reason, including but not limited to road or trail construction, runner safety, municipality requirements, or other situations.

Change or cancellation of an event:

Pacers Running, as advised by the Police and Fire/EMS Departments, may cancel, shorten, or alter any event or course due to weather, other acts of God, terrorism, or for any other reasons within or not within the control of Pacers Running. In the case of event change, all entry fees are non-refundable and may not be deferred toward a future event.  Pacers Running also reserves the right to change a race to an untimed “fun run” without advance notice.

Final decisions regarding conduct of races will be made within an hour to a half hour prior to the start of the race and will be announced over the race public address system, Twitter, and within the Race Updates found on the race-specific web site.

Run cut-off times:

Pacers Running is committed to providing opportunities for all people to participate in our events regardless of speed and do our best to obtain finish times for all timed participants. Course time limits are in place and enforced in order to adhere to municipality and permit requirements per the following guidelines based on gross race start gun time. Guidelines may change as required by weather, police availability, and other safety concerns and, while rare, can happen as late as prior to/during the event. The Parkway Classic has a very limited opportunity for pre-registration consideration for early start.  Please refer to the race-specific web page and online entry form for details.

Please e-mail [email protected] prior to registration to inquire about consideration of any needed special circumstances.

RACE DISTANCE COURSE TIME CUT-OFF is roughly based on a 15 minute per mile pace.

Distance Course Cut-off
1 Mile 00:15:00
5K – 3.1 Miles 00:46:30
4 Miles 01:00:00
10k – 6.2 Miles 01:33:00
10 Miles 02:30:00

 

Please refer to the race-specific web page for any potential special circumstances regarding cut-off times.

 

Ipods/headphones/earbuds:

A participant who chooses to wear headphones while running assumes full responsibility for their use. Runners must be able to hear all instructions and directions given by race course personnel and be aware of their surroundings at all times.

Strollers:

Pacers Running believes a fit family is a happy family and allows strollers on the race course if the course and/or municipality allow it per the notes below.  Safety requirements include that strollers must start in the back, may not weave through packs of runners, and must always yield the right of way to other runners. Municipalities may have their own stroller rules which in all cases will supersede our stroller policy. Strollers are expressly prohibited by the Fairfax City Police Department and will be removed from the course by Fairfax City Police officers. Participants with strollers at Parkway Classic cannot use race provided bus transportation, however they may use strollers if they are dropped off at the start or otherwise arrive on their own accord.

Pets:

Dogs on 5 foot, non-retractable leashes are permitted except at Parkway Classic. Dogs must be friendly, be up to date with shots, and have no history of fighting or biting. Pet owners take full responsibility for the behavior of their pet, must start towards the back, may not weave through packs of runners, must yield the right of way to other runners and must clean up after their pet.

Photo policy:

By registering for Pacers Running events, participants agree to the use of their name and photograph in broadcasts, newspapers, brochures, and other media without compensation.  Any photos made available for download by Pacers Running are the property of Pacers Running through a license agreement and may not be used for non-personal use without the express written consent of Pacers Running and our photographers.

Results and Awards

Category awards and prize purses:

Please refer to the race-specific web page for details on prize purses at select events.

Awards ceremony:

Official award ceremony times will vary based on the depth and speed of the field and the number of awards. Most award ceremonies will occur within one hour fifteen minutes of the first finisher of the race. Please listen for on site announcements for ceremony times and location or refer to the Race Updates section of the race-specific web page.

Official results:

Results are not final until certified by the Timing Director which is typically one week post-race. Preliminary and Official results will be  linked to on the Pacers Running event-specific web page and on the main events Results tab.

Unclaimed age group awards:

If an Age Group award is not collected on site, winners may go to the Pacers Running store location serving as host for the event to claim an award within a limited time frame of four weeks. We regret that age group awards cannot be mailed.

Overall winner cash awards distribution:

Overall winner cash awards are paid by check and are mailed after the event when Pacers Running receives required income tax information. W-9s may be required, cash awards will be provided in American currency values, individuals are responsible for all required taxes and reporting requirements and verification of citizenship may be required for American prize money.

Duplication of prizes:

In all cases, no duplicate prizes will be offered with the exception of Team awards, Costume awards, and Category awards at Love the Run You’re With. In the case of a runner earning more than one award, the highest ranking prize will be awarded to the runner (e.g. overall prize trumps age group award).

Gun vs. net time:

Overall race winners and any/all American money prizes will be awarded by Gun time; all other divisions, including team awards, are awarded by Net time.

Award eligibility:

Youth, high school, collegiate, and/or other amateur athletes are responsible for being aware of eligibility rules as it relates to awards such as cash or merchandise. The athlete is responsible for notifying Pacers Running if some award other than Cash prize purse needs to be awarded as substitute, in which case cash awards will not roll up. Specific eligibility questions need to be referred to the appropriate coach, athletic director, or governing body. Pacers Running accepts no responsibility for eligibility violations.

Course records and other records:

Any new course record set in a Pacers Running-owned event will prompt an award of $100 to the first place overall runner establishing the new record.  The Pacers Running timing team will partner with runners setting a state or national category record and who need results documentation for filing with a governing body; please email [email protected] with the details of the information you need.

RunWashington Runner Rankings

Pacers Running is proud to have all of our races included in the prestigious RunWashington Runner Rankings.  Final results information will be automatically transferred to RunWashington when officially final.

Elite Runner Program

Elite runner program parameters:

Pacers Running is proud to support local, regional, and national elite runners through complimentary event entries.

To be eligible for complimentary entry you must understand and adhere to the following:

  1. Provide a qualifying time from the past twelve (12) months (time standards below) and/or verify you were the winning runner (male or female) for the event the year prior;
  2. Provide any required information, such as W-9 and/or citizenship information as requested;
  3. Follow the protocol outlined below. You must register online and provide all required information, including complimentary code(s). If you register without a complimentary code we will not refund your paid registration;
  4. Request registration prior to the online registration closure of an event. UNDER NO CIRCUMSTANCE will a complimentary entry be provided to an athlete during a packet pick up or on race day. Please note that if an event is sold out we will not be able to offer a complimentary entry nor add you to the roster after online pre-registration closes. Receiving a complimentary entry code is not a guarantee of a spot in a Pacers Running event once pre-registration has closed.
  5. Complimentary registrations are a privilege, not a right, and may be rejected for any reason including: capacity, budget restrictions, or by decision of the Registrar or Race Director. These standards only apply to Pacers Running races; contracted events may have different standards. Please check their race websites for details.
  6. Any complimentary elite registrant found to be selling, transferring, banditing, or otherwise not running under their assigned bib will be disqualified for a period of no less than one (1) year from all Pacers Running events.
Elite athlete registration process:

In order to obtain your complimentary registration, please adhere to the following protocol:

1. Submit an email to joanna@runpacers.com prior to the closing of online registration with the following information:

a. Your name

b. The race you wish to register for.

c. Provide a qualifying time from the past twelve (12) months (time standards below).

2. Joanna  will review your submitted qualifications and issue you a complimentary code for online pre-registration. You are not permitted to share the code; any athlete doing so will be disqualified from all Pacers Running events for a minimum of one (1) year.

3. If prior to race day you become injured or cannot run for any reason, please email Joanna to advise Pacers Running that you are withdrawing from the event so that the spot can be opened up for another elite runner.

Elite comp runner time standards:

Pacers Running reserves the right to change these time standards at any time.

 

Male: Female:
5K: 15:45 5K: 18:30
Four Mile: 20:30 Four Mile: 24:00
8K: 26:00 8K: 28:30
10K: 32:00 10K: 37:30
10 Mile: 53:00 10 Mile: 62:30

Still Have Questions?

No problem. Just get in touch.